Understanding Bill of Exchange: A Guide for Global Shipping

The bill of exchange dates back to the 8th century and was first used by Arab merchants. In modern-day society, bills of exchange are not as popular through domestic transactions. However, businesses use different supply chains and processes to import and export products, which is where the bill of exchange comes into play.

In this article, we will discover what the bill of exchange is, the different types of bills, the benefits involves and the role of bill of exchange in global trading.

What is the Bill of Exchange

A bill of exchange is a written document that is created on a purchasing agreement. This can be created by a bank or even an individual trader to help complete transactions. Note, that a bill of exchange isn’t a cheque; it is a document that helps pay for goods and services with international trades. 

Let’s look at an example: A US business looks to pay stock from a business in India. The payment is $20,000 which is around 1,650,000 Indian rupees. The Indian company creates a bill of exchange which includes the payment price and due date of the payment. This is then sent over to the US company, whereby the authorized person signs the bill of exchange, accepting the payment.

Information Included in Bill of Exchange

The bill of exchange document usually contains:

• Title
• Amount of money that needs to be paid 
• As of: This is known as the payment’s due date
• Identification number: This is for tracking the document and payments from the accounts. 
• Payee: This person that would receive the payment 
• Simple Signature

Six Types of Bills of Exchange

There are six main types of bills of exchange which are used with business and purchases:

• Inland Bill: This focuses on payment methods which can only be made in one country.
• Foreign Bill: These can be drawn and paid within different countries; this is usually for international trade or international shipping prices. 
• Documentary Bill: This bill offers backup documents which shows the price of the sale. This is usually a transaction between an importer and exporter. 
• Clean Bill: This type of bill offers high interest rates in order to protect the drawer of the sale. 
• Demand Bill: This bill doesn’t contain a date or specifics of a payment. 
• Time-bound Bill: This type gives the drawee a specific date to pay the prices provided.

Benefits of Bill of Exchanges

Bills of exchange offer a wide range of benefits, especially for accounting, trade, and payment purposes. Here are some key advantages:

1. Legal Protection and Security

• Bill of exchange are legally recognized financial instruments globally, ensuring protection for all parties involved.
• These documents serve as legally binding agreements that help businesses secure payments, even in international transactions.
• They clearly state the amount to be paid, the payee, the drawee, and the due date, preventing disputes and misunderstandings.

2. Facilitates Credit Transactions

• Businesses can use bills of exchange as a credit instrument, allowing buyers to purchase goods on credit and pay later.
• Sellers can receive assurance of future payment without requiring immediate cash transactions.
• This helps businesses manage cash flow effectively and maintain operational efficiency.

3. Transferability and Negotiability

• A bill of exchange is a negotiable instrument, meaning it can be transferred from one party to another.
• The holder can endorse and transfer the bill to another party, making it a flexible tool for trade, export and finance.
• This feature allows businesses to settle debts efficiently without requiring direct cash payments.

4. Discounting and Liquidity Management

• The payee (creditor) can opt to discount the bill with a bank or financial institution to receive immediate funds.
• This enables businesses to access working capital without waiting for the bill’s maturity date.
• Discounting bills of exchange is a common practice in trade financing to maintain smooth financial operations.

5. Reduces Risk of Non-Payment

• Since a bill of exchange is a written, signed, and legally binding document, it reduces the risk of non-payment.
• In case of default, legal action can be taken against the drawee to recover the amount due.
• This gives assurance to sellers, exporters, and lenders in commercial transactions.

6. Promotes International Trade

• Bills of exchange are widely used in international trade, enabling cross-border transactions with reduced risks.
• They help exporters secure payments from foreign buyers, ensuring seamless trade relationships.
• Many financial institutions provide additional support, such as trade finance and guarantees, based on bills of exchange.

7. Involvement of Drawee in Payment

• The drawee is the party who is required to make the payment specified in the bill of exchange.
• Once the drawee accepts the bill, they become legally bound to pay the specified amount on the due date.
• The drawee’s acceptance adds credibility to the transaction and ensures that the payee receives their due payment.

8. Encourages Financial Discipline

• By setting a definite payment timeline, bills of exchange promote timely payments and financial discipline.
• Businesses can plan their accounts receivable and payable efficiently, reducing financial uncertainty.
• This structured payment system helps maintain good business relationships and trust among parties while exporting products.

What is the Role of Bill of Exchange in Global Shipping

A bill of exchange plays a reliable role within the global shipping industry in helping with international transactions. 

Here are six reasons how the bill of exchange and international shipping works together: 

1. Negotiable Instrument 

Bills of exchange are able to help transfer payments like banks or financial institutions. 

2. Payment Information

Bills of exchange also help to provide reliable payment information and terms between both the buyer and the seller. The information includes a due date, currency and the payment amount. If failed to pay, the bill of exchange can be enforced to give the seller a legal claim. 

3. Secure Payment Transfers

They also help to provide a secure system where sellers can provide information on the payment sum for buyers. This provides an extra level of protection. 

4. Lowers Credit Risk

Sellers may need to deal with international shipping and unfamiliar buyers. This document ensures that sellers can reduce their credit risk, as buyers are obligated to pay once they have purchased an item or product. 

5. Shipping Information

Bills of exchange are used alongside shopping documents. These documents are usually collected and managed by banks to help buyers receive their shopping products. This ensures all payment terms and transfers are done correctly. 

6. Trade Acceptance 

When selling products internationally, international shipping companies from India need to consider legal information and currencies. Bills of exchanges help with payment processes and ensure international transactions are done smoothly.

Conclusion

It is a clear bill of exchange document are vital for shipping companies to ensure customers are able to pay for their orders and sellers are guarantee of payment. However, if a customer fails to pay due to the bill of exchange, sellers are able to take legal action against this. This document is used during international trading to protect small businesses and ensure all contract information is followed.

Frequently Asked Questions (FAQs) on Bills of Exchange